Find what's broken.
Fix it automatically.
Most PT software shows you reports.
DocsDPT™ actually fixes what those reports reveal.
DocsDPT™ works from the patient and appointment data your clinic already has — continuously finding missed referral calls, plan-of-care dropouts, same-day cancellations, and authorization gaps — then acts on them automatically. No new staff. No system changes. Just a fuller schedule.
"Tell me what's broken in my clinic —
and fix it automatically
without adding front-desk staff."
That's it. Not AI. Not dashboards. Not reports.
Clarity — and automatic action.
Four gears.
Running 24 hours a day.
DETECT
Finds the problem before you do
DocsDPT™ continuously watches for missed calls, open slots on your therapists' schedules, patients who stopped partway through their plan of care, cancellations, and coverage or visit-limit gaps — straight from your appointment data. It never takes a day off.
Last week: 36 missed incoming calls — many of them new referrals trying to book an initial evaluation. None were followed up. This is happening right now in most PT clinics.
DECIDE
Calculates the dollar value of every gap
Not a report. Not an alert. A decision — with dollar impact attached. The engine determines the highest-value corrective action and prioritizes accordingly. Your front desk doesn't have to think about it.
36 missed calls × typical booking rate × $110 visit value = about $1,540 recoverable in first visits alone — before the rest of each plan of care. Optimal action: a text to every caller within seconds, with open times.
ACT
Executes without being asked
Sends the text. Books the slot. Flags the authorization. Triggers the follow-up. Everything happens automatically — the moment it's needed. No approvals. No manual steps. No front-desk time.
36 personalized texts sent, each with open times — patients reply with a number to book. Responses monitored. Confirmations logged. All of this while your therapists were treating patients.
PROVE
Logs every dollar it recovers
Every action DocsDPT™ takes is logged — the patient, the date, the action, the amount. Every Monday it lands in your inbox, itemized. You never have to take our word for it.
Every recovered visit listed line by line — who, when, which action booked it, and what it was worth. Totaled against your fee.
Five things happening in your clinic right now.
And what DocsDPT™ does about each one — automatically, without you asking. Dollar figures are illustrative, at about $110 per visit.
A post-op patient calls to book their first visit. The front desk is on the other line.
An unanswered call from a new patient holding a referral — the most valuable call your clinic gets. Without a fast follow-up, many won't call back. They'll book with the next clinic on their surgeon's list.
Texts the caller within seconds with open initial-evaluation times. They reply with a number and they're booked. Your front desk sees it on the dashboard after the fact.
180 patients stopped coming halfway through their plan of care.
Patients with prescribed visits still remaining and nothing on the schedule — plus past patients who haven't been back. No one has reached out. It's care they still need and revenue that's already yours.
Sends each patient a friendly text with open times so they can get back on track — reply with a number to book. Runs around the clock until the list is worked.
A 10:00 AM patient cancels at 7:40 AM.
Same-day cancellations and no-shows leave holes in your therapists' schedules — often several a day. Left alone, that hour sits empty while patients on your waitlist wait for a sooner visit.
Instantly offers the open slot to your waitlist at once — first yes wins. Confirms the booking and lets the rest know it's taken. The slot is filled before the therapist's day gets to it.
The authorization ran out at visit 12. The patient is booked for visit 13.
Upcoming visits where coverage has changed, a visit limit is nearly used up, or an authorization is about to expire — the kind of problem that usually surfaces as a denied claim weeks after the visit.
Flags each one to your front desk before the patient arrives — with enough lead time to request more visits, update the insurance on file, or talk with the patient first.
It's 7:45 PM. A patient just got off work and wants to book. Your clinic is closed.
Evening and weekend booking requests hit a voicemail nobody checks until morning — and by then the patient has moved on or forgotten to call back.
Replies with open times from your schedule. The patient picks one by number and the visit is booked — nights and weekends included. No staff touched it.
Want your number?
Those five leaks are running in your clinic right now. Send us one month of appointment data — a standard export from your EMR, no system access — and within 48 hours you'll have your estimated monthly leak, line by line, in dollars.
Free. No commitment. If the number doesn't get your attention, delete the report.
One new patient. Fourteen seconds.
A referral calls at 4:12pm while the front desk is checking someone in. No staff involved. This is the entire interaction — and what you see on your end.
Reply 1 — Thu, 7:30 AM
Reply 2 — Fri, 5:15 PM
Reply STOP to opt out.
Your front desk finds out on the dashboard — after it's already handled.
You shouldn't have to go looking for lost visits.
They should find you. DocsDPT™ watches your clinic around the clock, prices exactly what each gap is costing you, and closes it — before it ever becomes a line on a report you read a month too late.
"How many patients dropped off before finishing their plan of care?"
"Why are there open slots when the waitlist is full?"
"What did last week's missed referral calls cost us?"
"Why did we find out about the authorization after the visit?"
"It found the visits — and nobody had to go looking."
"The schedule filled itself. Nobody stayed late."
Your fee back in recovered revenue
every month — or that month is free
Every system does one thing.
DocsDPT™ does all four.
Your EMR stores the plan of care. Your reports show last month's visits. Your front desk works the phones. But nobody has ever connected those three into a system that detects, decides, acts, and proves it — automatically.
Shows Data
Reports and dashboards tell you what happened — visits per week, cancellation rates, arrival rates. They don't tell you what to do, and they certainly won't do it at 8pm on a Tuesday.
Stores Data
Your EMR is powerful. But it's a record system, not an operations engine. It doesn't watch for dropouts or empty slots and act on its own to fix them.
Executes Tasks
Your front desk executes — but only tasks they know about, only during business hours, only between check-ins and phone calls. Gaps still fall through.
Detect → Decide → Act → Prove.
The first system that finds the gaps in your PT schedule and fixes them automatically. Every hour. Every day. Without being asked.
Six systems.
One recovery engine.
Every capability works together — so your schedule stays full and your therapists focus on patients, not phone tag.
Works from the PT software you already have.
DocsDPT™ starts from a standard export of your patient and appointment data — the kind of CSV report WebPT, Raintree, Prompt, TheraOffice, Net Health and most PT systems already produce. No IT project. No rip-and-replace. No new logins for your staff.
We work from your system's standard exports — names shown are examples of software whose reports we work from, not partnerships or certified integrations. Don't see yours? If it exports an appointment report, it works. Talk to us →
Any month it doesn't recover three times its fee, that month is free.
Every dollar the engine recovers is logged — the patient, the date, the action, the amount — and lands in your inbox every Monday. Any month those logged recoveries don't total at least three times your fee, you don't pay for that month. Not just during a trial window — every month, for as long as you're with us. And if your practice qualifies, your first month is free — the free leak audit is how you find out.
Measured against your itemized recovery log, not our estimates. Full terms in the pilot agreement.
"Most PT software shows you reports.
DocsDPT™ actually fixes what those reports reveal."
We built DocsDPT™ so you never have to take our word for anything. Every dollar it recovers is logged — the patient, the date, the action — and lands in your inbox every Monday. If it doesn't pay for itself three times over, that month is free. That's not a sales line; it's in the agreement.
HIPAA-READY · BAA WITH EVERY PRACTICE · NO INSTALLATION · PATENT PENDING · PEORIA, AZ — SERVING GREATER PHOENIX